Privacy Policy

This Privacy Policy statement is effective as of 26 August 2021 and was last updated on 26 August 2021.

Your privacy is important to us. It is ONYX Mid-Atlantic, Inc.’s (hereafter referred to as ONYX Mid-Atlantic) policy to respect your privacy and comply with any applicable law and regulation regarding any personal information we may collect about you, including data collected from our website (https://www.onyxma.com) and other social media outlets we use.

While the details are provided throughout this policy statement, our guiding principal is that we protect your data, we do not use it for any purpose different than why it was collected and we are fully transparent in our data usage practices. Furthermore, access to all data we collect is tightly controlled and limited to those few ONYX Mid-Atlantic Officers that have an explicit “need to know”.

Your information is never shared with general members of ONYX Mid-Atlantic, with other ONYX chapters or with other external organizations.

Information We Collect

The Information we collect includes both information you knowingly and actively provide us when using or participating in any of our services and promotions, and any information automatically sent by your devices in the course of accessing our products and services.

Collection and Use of Information

We may collect personal information from you when you do any of the following on our website:

  • Sign up to receive updates from us via email or social media channels
  • Sign up to receive updates from us via text based messaging channels
  • Use a mobile device or web browser to access our content
  • Contact us via email, social media, or on any similar technologies
  • When you mention us on social media

We may collect, hold, use, and disclose information for the following purpose, and personal information will not be further processed in a manner that is incompatible with this purpose:

  • To contact and communicate with you

Please be aware that we may combine information we collect about you with general information or research data we receive from other trusted sources.

Log Data

When you visit our website, our hosting service / servers may automatically log the standard data provided by your web browser. It may include your device’s Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, other details about your visit, and technical details that occur in conjunction with any errors you may encounter.

This information by itself will not make it possible to identify individual persons.

Legitimate Reasons for Processing Your Personal Information

We only collect and use your personal information when we have a legitimate reason for doing so. Likewise, we only collect personal information that is reasonably necessary to provide our services to you.

Personal Information

We ask for personal information for specific needs that are well defined to our visitors (also referred to as customers or end-users that use and consume our products and services).  These needs and the personal information we request are based on specific services:

1. Membership Application for Inclusion in a Pledge Line

  • Name
  • Email
  • Social media tag names
  • Date of birth
  • Phone/mobile number
  • Home/mailing address
  • Photo (headshot only)

This information is required as part of the application and is collected on a secure channel using HTTPS.  During the application process the only persons within ONYX Mid-Atlantic authorized to view the personal data are the:  President, Pledge Master and Assistant Pledge Master. 

This data is never shared for other purposes.  Our data collection tool for membership applications uses JotForm (www.jotform.com).

Once the application process is complete, this information is fully destroyed / removed from our website and any third party providers. 

2. Subscription to Receive Notifications About New Website Posts

  • Email (Required)

Visitors may subscribe to receive email notification of new posts made on the ONYX Mid-Atlantic website at:  http://www.onyxma.com/subscribe/ 

Only the ONYX Mid-Atlantic Webmaster is authorized to view the email addresses.  

This data is never shared for other purposes.  Our data collection tool for email subscription to website posts uses JotForm (www.jotform.com).

Visitors may unsubscribe from email notifications at any time.

3. Subscription to Receive the ONYX Mid-Atlantic Newsletter

  • First Name (Required)
  • Last Name (Optional)
  • Certification Check Box – I am 21 years old or older (Required)
  • Date of Birth (Optional)
  • Identification of 3 kinks you want to learn more about (Optional)
  • Email (Required)

Visitors may subscribe on the ONYX Mid-Atlantic website to receive our electronic newsletter at:  http://www.onyxma.com/subscribe/

This information is required to receive the notifications of new website posts made on https://www.onyxma.com.  Submissions are encrypted with high-grade RSA 2048 at the user’s computer, then transferred and stored securely on servers.  Only the ONYX Mid-Atlantic Web Master is authorized to view this encrypted data.  

This data is never shared for other purposes.  Our data collection tool for email subscription to website posts uses JotForm (www.jotform.com).

Visitors may unsubscribe from email the newsletter at any time.

4. Sign Up for the ONYX Mid-Atlantic Text Notifications and Messaging

  • Mobile Phone (Required)
  • Email (Optional)

This information is required to receive SMS or MMS notifications about news, events and other initiatives for ONYX Mid-Atlantic.   To participate in this service members must “opt-in” electronically or provide “express written consent”. Consent is never implied or assumed. This service is operated in compliance with the regulations defined by the U.S. Federal Trade Commission (FTC), U.S. Federal Communications Commission (FCC) and the Telephone Consumer Protection Act (TCPA).

This data is never shared for other purposes.  Our messaging platform is SimpleTexting (https://simpletexting.com/).

Visitors may unsubscribe from these notifications at any time.

Cookies

ONYX Mid-Atlantic may employ the use of cookies as part of its website. By accessing the ONYX Mid-Atlantic website, you agreed to use to the use of cookies. Most interactive websites use cookies to retrieve user details for each visit. Cookies may be used by our website to enable the functionality of certain areas to make it easier for people visiting our website. Some of our affiliate partners, and those where we provide links to other websites, may also use cookies.

Third Party Products

ONYX Mid-Atlantic uses several secure, proven third party to run the website and/or collect information for the express purpose to contact and communicate with our visitors and customers.  You may find their privacy policies at:

Security of Your Personal Information

When we collect and process personal information, and while we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use, or modification.

Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure, and no one can guarantee absolute data security. We will comply with laws applicable to us in respect of any data breach.

If passwords are required by our services, you are responsible for selecting any password and its overall security strength, ensuring the security of your own information within the bounds of our services.

How Long We Keep Your Personal Information

We keep your personal information only for as long as we need to. This time period may depend on what we are using your information for, in accordance with this privacy policy. If your personal information is no longer required, we will delete it or make it anonymous by removing all details that identify you.

However, if necessary, we may retain your personal information for our compliance with a legal, accounting, or reporting obligation or for archiving purposes in the public interest, scientific, or historical research purposes or statistical purposes.

Children’s Privacy

Our products and services are expressly to be viewed and used by persons of age 21 or older. We do not knowingly collect personal information about children under 21.  Access to our website contains a direct “content warning” prohibiting access / use by any person under the age of 21.

Disclosure of Personal Information to Third Parties

We may disclose personal information to:

  • Third party service providers for the sole purpose of enabling them to provide their services, for example, IT service providers, data storage, hosting providers or messaging providers.
  • An ONYX Mid-Atlantic Officer, strictly on a need to know basis, holding the position of President, Pledge Master, Assistant Pledge Master or Media Manager.
  • our existing or potential agents or business partners
  • Courts, tribunals, regulatory authorities, and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise, or defend our legal rights.

International Transfers of Personal Information

The personal information we collect is stored and/or processed where we or our partners, affiliates, and third-party providers maintain facilities. Please be aware that the locations to which we store, process, or transfer your personal information may not have the same data protection laws as the country in which you initially provided the information. If we transfer your personal information to third parties in other countries: (i) we will perform those transfers in accordance with the requirements of applicable law; and (ii) we will protect the transferred personal information in accordance with this privacy policy.

Your Rights and Controlling Your Personal Information

You always retain the right to withhold personal information from us, with the understanding that your experience of our website may be affected. We will not discriminate against you for exercising any of your rights over your personal information. If you do provide us with personal information you understand that we will collect, hold, use and disclose it in accordance with this privacy policy. You retain the right to request details of any personal information we hold about you.

If we receive personal information about you from a third party, we will protect it as set out in this privacy policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person’s consent to provide the personal information to us.

If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time. We will provide you with the ability to unsubscribe from our email-database or opt out of communications. Please be aware we may need to request specific information from you to help us confirm your identity.

If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant, or misleading, please contact us using the details provided in this privacy policy. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading, or out of date.

If you believe that we have breached a relevant data protection law and wish to make a complaint, please contact us using the details below and provide us with full details of the alleged breach. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint. You also have the right to contact a regulatory body or data protection authority in relation to your complaint.

Limits of Our Policy

Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites, and cannot accept responsibility or liability for their respective privacy practices.

Changes to This Policy

At our discretion, we may change our privacy policy to reflect updates to our business processes, current acceptable practices, or legislative or regulatory changes. If we decide to change this privacy policy, we will post the changes here at the same link by which you are accessing this privacy policy.

If required by law, we will get your permission or give you the opportunity to opt in to or opt out of, as applicable, any new uses of your personal information.

Contacting Us

For any questions or concerns regarding your privacy contact us at: info@onyxma.com

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